Michael Molefe

Board Secretary

Job Title:

Board Secretary

Division:

Office of the CEO

Position Type:

Permanent Position

Reports To:

The Board Secretary role reports functionally to the Chairperson of the Board, and administratively to the Chief Executive Officer.

Required Minimum Qualifications

  • LLB
  • CIS Qualification will be added as an advantage

Required years of related experience:

  • Over 2 years of experience as a Board Secretary with a strong background in Board Secretariat functions and administrative support.
  • Proven expertise in corporate governance, compliance with relevant legislation, and application of public sector regulatory frameworks.
  • Demonstrated ability to ensure effective board operations and adherence to governance prescripts.
  • Experience in the systems and processes of National Government and the industry in general will be advantageous.

Minimum Requirements

  • Effective Management of Board and Sub Committee Administration
  • Good Corporate Governance and Compliance
  • Director and Board effectiveness
  • Stakeholder communication and engagement
  • Board submissions and reports as well as Ad hoc requests

Location

Elias Motsoaledi Street Extension R104,

Pelindaba Brits, Magisterial District,

Madibeng Municipality North West Province, 0240

Job Description

The Board Secretary will be responsible for ensuring the smooth and effective functioning of the Board and its Committees; timely information flows between the Executive and Board, and vice versa; the development, management and review of governance policies and procedures; and act as a sounding board and advisor to the Chairperson, Board and Executive Management Team on governance matters.

Key Areas of Responsibility

Assisting the Board in carrying out its corporate governance and compliance functions by, among other things, ensuring that:

  • The Board exercises good corporate governance by providing sound advice on corporate governance matters.
  • Board members, collectively or individually, are provided with guidance as to their duties, fiduciary responsibilities and powers.
  • Board charters and terms of reference are up-to-date, sound, effective and complied with
  • Annual declarations of interest by the Board are up to date.
  • Advise on legislation which impacts on NRWDI, and advising on compliance thereof Monitoring Committee adherence to all applicable Acts and King IV.
  • Ensuring Board and Board Committee compliance with statutory requirements.
  • Bringing irregularities / non-compliance to the attention of the BoardDirector and Board effectiveness.
  • Ensuring the induction of Board members.
  • Ensuring Board capacity through competency enhancement (skills gap-analysis, training, etc.)
  • Ensuring optimum Board composition (consult Board Chairperson).
  • Ensuring optimum Board Committee structuring and composition (advise Board).
  • Keeping the Board informed on Board functions, trends and best practice.
  • Coordinating Annual Board performance reviews.
  • Regular and good quality information / legislative updates, training facilitation and advice.
  • Annual Board and Committee assessments and effective and timely implementation of next steps.
  • Ensuring effective communication and engagement between the Board and its stakeholders including: The Office of the State-Owned Enterprises (SOE) of the Department of Minerals and Energy, Relevant Committees of Parliament and NRWDI Management.
  • Other Boards of the Department of Minerals and Energy’s entities, and any other relevant parties.
  • Compile governance reports for submission to the Board.
  • Compile reports in collaboration with Legal-on-legal issues.
  • Compile reports in accordance with policies, procedures and legislation.
  • Compile reports within the allocated time frame.

Knowledge, Skills & Attributes

Required Skills, Knowledge and Attributes:

 Skills:

  • People management skills
  • Project management
  • Departmental budgeting
  • Performance management and performance appraisals
  • Change management
  • Analytical thinker
  • Professional report writing, communication and presentation skills
  • Facilitation, mentoring and coaching skills
  • Problem solving, negotiation and ability to influence various levels of employee hierarchy
  • Ability to cope with stress, pressure, deadlines and to handle setbacks
  • Planning, organisation and time management skills
  • Good interpersonal skills and team player

Knowledge:

  • Stakeholder management
  • Conflict management
  • Sound understanding of the requirements of the role
  • Understanding of NRWDI core business processes
  • Understanding of project management
  • Customer focus and customer service principles
  • Ability to research, analyze and prepare information

Attributes:

  • Model and exemplary work ethic
  • Innovative and solution-oriented
  • Proactive self-starter, able to decide and initiate action
  • Ability to function independently
  • Organisational commitment
  • Professionalism, emotional maturity, honesty, integrity and self-motivated